Everything in one place

Every tool a people manager needs.

mizuiro bundles everything you'd otherwise track in spreadsheets, notes apps, and email threads - into one well-organized place.

See your team

Start with who's here, and who they are.

Your people and teams, who's in today, who's asked for time off, what they're like, and the tool that turns team decisions into a group activity instead of an email chain.

People

Your team, the way it's actually organized.

Employees, supervisors, and teams set up to match how you really work: several supervisors on one team, people on more than one team, or reporting straight to you. Onboarding and offboarding checklists so nothing gets missed on the first day or the last. Every record carries a reference number you can quote in an email.

  • Flexible teams: shared or assigned supervision
  • Onboarding and offboarding checklists from your own templates
  • A reference number on every record
  • Search and @mentions across everything
  • Optional HR login that sees the records, not the day-to-day

Presence

Know who's in without asking.

Track attendance, remote work, leave, and flex time for your whole team. See the day at a glance on a clean roster - filtered by team, sorted any way you like. Add presence records for any employee in seconds, attach a note if something's off, and let the history build itself.

  • Daily attendance roster with live status
  • Fifteen statuses: remote, sick, vacation, flex time, on call, appointment, bereavement, lieu day and more
  • Half days (morning or afternoon) and a team month calendar
  • Optional employee self-reporting, with a note
  • Stat holidays and company closures built in

Time off

Requests in, decisions out, nothing lost in chat.

Employees request a sick day, an appointment, vacation, bereavement leave, or a lieu day, for a full day or half. The request goes to the right person, supervisor first if that's how you work, and the yes or no is on the record. Approved time lands straight on the presence roster. mizuiro doesn't keep balances; you and your supervisors stay in charge of what's available.

  • Sick, appointment, vacation, bereavement, lieu day
  • Full days or half days
  • Approval chain: supervisor, manager, or both
  • Approved requests become presence records
  • No balance engine, by design

Kikubari

Know your people, not just their names.

Kikubari (気配り) is the Japanese concept of considerate attentiveness - noticing what someone needs before they say it. The kikubari module gives every employee a rich profile: hobbies, dietary preferences, coffee order, allergies, and a fun fact. Use it before a 1-on-1 or when planning a team lunch. The insights dashboard surfaces tags and shared interests across your whole team.

  • Rich employee profiles - interests, dietary needs, and more
  • Team-wide insights and tag explorer
  • Manager notes (private)
  • Allergy and dietary restriction tracking
  • Celebration and birthday highlights

Polls

Decisions made together, not over email.

Run polls, RSVPs, availability checks, ranked choices, and team lunches - all from one place. Pick the poll type that fits the decision, set who can vote, and let responses roll in. Results are tallied automatically. Pair with Kikubari for food-safe restaurant picks and potlucks that respect dietary needs.

  • Eight poll types - generic, potluck, restaurant, team lunch, availability, RSVP, ranked choice, and get-to-know-you
  • Audience scoping by team or company-wide
  • Kikubari food safety panel with privacy controls
  • Ranked choice with weighted scoring
  • Availability grid with organizer slot selection

Presence: who's in, who's away, and any trends worth knowing about - all at a glance.

Have the conversations

Every conversation on the record, in one place.

1-on-1s, meeting minutes, reviews, and the moments worth celebrating. Nothing gets lost between meetings, and nothing good goes unrecorded.

Touchpoints

Every conversation, remembered.

Schedule 1-on-1s, informal check-ins, and team meetings, then record them against structured templates you define. Set a recurring series and the next one is already on the calendar. Action items stay linked to the conversation and carry forward until they're done, so nothing falls through the cracks between meetings.

  • Schedule first, record after: planned meetings show on everyone's list
  • Recurring 1-on-1s and team meetings, daily to yearly, skipping closures
  • Custom templates with flexible response types
  • Action items linked to the touchpoint and carried forward to the next one
  • Per-employee history across every conversation

Minutes

For the meetings that aren't about one person.

Vendor calls, partner intros, the Tuesday planning meeting. Take freeform minutes with whoever was in the room, inside your org or not, then turn what came out of it into tasks assigned to real people. Export a PDF when someone outside needs a copy.

  • Freeform minutes with markdown formatting
  • Attendees inside or outside your organization
  • Action items become tasks
  • Managers see all minutes; authors always see their own
  • PDF export

Performance

Reviews that actually mean something.

Reviews, performance concerns, written warnings, and improvement plans, each on structured templates you control. Every review type can have its own form, with rated sections, text responses, or both. Concerns sunset on their own after a clean stretch, and the people involved can see what's been recorded about them. A longitudinal record of each employee's development, timestamped and signed off.

  • Reviews on custom templates: annual, probation, or your own
  • Performance concerns that sunset after a clean stretch
  • Written warnings and improvement plans, with the employee's own read-only view
  • Complete per-employee performance history
  • Reviewer and employee attribution

Kudos

Good work deserves to be on the record.

Log kudos for employees as positive feedback comes in - from customers, colleagues, or your own observations. Mark kudos as publicly shared when something is worth celebrating with the team. Build an ongoing record of positive contributions that's available when it matters most: performance reviews, promotions, and raises.

  • Quick kudos entry with a note
  • Mark as publicly shared when appropriate
  • Full kudos history per employee
  • Recorded-by attribution
  • Pairs naturally with awards

Awards

Recognize the people doing great work.

Build an awards catalogue and assign recognition to employees with points, notes, and a recorded date. Track the full history of who's been recognized and for what. Pair with kudos for a complete picture of positive contributions across your team.

  • Custom awards catalogue
  • Award assignments with points and notes
  • Employee award history
  • Assigned-by tracking
  • Active / archived award states

Touchpoints: customizable questions and frequency, everything kept in one convenient place.

Keep the records

The paper trail, without the paper.

Tasks, incidents, expenses, training, professional development, and the policies behind it all - each with its own workflow, all with the same clean record-keeping.

Tasks

Assign it. Track it. Done.

Create discrete tasks and assign them between managers, supervisors, and employees. Set due dates, track status, and leave progress updates. Group related work under a project with a target date, and let recurring tasks roll forward on their own. Managers see everything outstanding at a glance; employees see exactly what's expected of them.

  • Assign tasks across your team with due dates and priority
  • Recurring tasks that roll forward on their own
  • Group tasks under projects with a target date
  • Overdue and due-tomorrow reminders, if you want them
  • Updates thread, and a timestamp when it's resolved

Incidents

A clear record when it matters most.

Document workplace incidents with structured forms, severity levels, and timestamped records. Use custom templates to capture exactly what your organization needs - incident category, contributing factors, immediate response, and follow-up. Every record is encrypted at rest and access-controlled to managers and supervisors.

  • Structured incident forms with custom sections
  • Severity and category classification
  • Follow-up dates, with a reminder when they come due
  • Encrypted at rest
  • Manager and supervisor access only

Expenses

Expense reports that don't require a follow-up email.

Employees submit expense reports with itemized entries. Supervisors review and approve or reject with a note. Managers see everything. Need to reimburse someone who can't get to it themselves? File the report on their behalf and send it straight to approval. Expense types are configurable, amounts are tracked, and the full audit trail is always there. No spreadsheets, no email chains - just a clean approval workflow.

  • Employee expense submission with itemized entries
  • File a report on an employee's behalf
  • Configurable expense types
  • Supervisor review and approval workflow
  • Mark reports paid, and see what's still awaiting payment

Training

Keep certifications and courses in one place.

Manage your training catalogue, track completions, and record scores against a library of courses and providers. Mark a course as required for a team and mizuiro works out who's compliant, who's due, and who's overdue, with a grace window for newcomers. Certifications carry an expiry, so renewals don't sneak up on you.

  • Course catalogue with providers
  • Records with scores, completion dates, and certification expiry
  • Required training per team, with a grace window for new hires
  • Compliant, due, or overdue, at a glance
  • Filter by employee, course, or status

Conferences

Track who went where.

Log conferences, seminars, and professional development events. Track attendees, roles, dates, and notes on what was covered - a clean record of your team's external development over time. Any related costs (registration, travel, hotel) are filed in the Expenses module against the attendance record.

  • Conference and seminar records with dates and location
  • Per-attendee role and attendance tracking
  • Notes per attendance record
  • Costs filed in the Expenses module
  • Full attendance history per employee

Policies

Write it once. Know who's read it.

Keep your workplace policies in mizuiro instead of a shared drive nobody opens. Write them in markdown, publish, and ask the people they apply to, everyone or particular teams, to read and acknowledge. Every publish is a frozen version, so you can always show exactly what someone signed. Set a review cadence and get a nudge when it's due.

  • Markdown policies, versioned on every publish
  • Read-and-acknowledge, tracked per person and per version
  • Material change: everyone re-signs. Minor edit: signatures stand
  • Audience: everyone, or chosen teams
  • Review reminders on the cadence you choose

Polls: eight formats, from get-to-know-you surveys to ranked choice and availability grids.

Everyone else, everything measured

Round it out with contacts and insight.

The people outside your org, and the numbers behind the ones inside it.

Contacts

The people outside your org, organized.

Keep a directory of external contacts - clients, vendors, recruiters, contractors - alongside their company, position, and notes. Everyone on your team who needs to reach someone external can find the right contact quickly, without digging through email signatures or LinkedIn.

  • External contact directory with company and role
  • Notes and email
  • Created-by tracking
  • Company-wide visibility
  • Quick search and filter

Reports

The numbers behind the people.

Built-in reports that turn your everyday data into something useful. Spot attendance patterns, track training completion rates, see where your budget is going, and keep an eye on headcount trends. Every report supports date filters and team scoping, and exports to CSV when you need the raw data.

  • Attendance day-of-week patterns, sequences, and threshold tracking
  • Headcount summary and employee roster exports
  • Expense and company spend breakdowns
  • Training completion rates across courses
  • Incident summary and touchpoint frequency analysis

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Built with security in mind

You're trusting mizuiro with information about your team. Here's how we look after it, on by default, nothing to configure.

Two-factor authentication

Mandatory for every account. Managers, supervisors, employees, admins, everyone completes TOTP setup on first login.

Role-based access

Managers, supervisors, and employees each see exactly what their role needs. Cross-company access isn't possible by design.

Encrypted at rest

Sensitive fields like task discussion, expense notes, incident details, and performance information are encrypted with AES-256 in the database. Decrypted only for people with permission to view them.

Files stay with you

mizuiro deliberately isn't a file storage platform. Documents and attachments live on your own systems, entirely out of our reach.

Payments handled by Stripe

Credit card details never touch our servers. Stripe processes every payment directly, with PCI compliance handled at their end.

IP and country access controls

Optionally restrict access to specific IP ranges, or lock things down to certain countries. If a manager ever needs back in from a new location, an identity-verified recovery path is there for them.

Immutable audit log

Every meaningful action is recorded, and once written it cannot be edited or deleted, not by managers, not by us. The trail stays intact.

Canadian data residency

mizuiro was built in Canada, so hosting it here felt like the natural fit. Application servers and the database both live in Canadian regions.

Works on your phone too

Not a mobile app. But your team won't miss one.

mizuiro is built for managers who work at a desk, but your employees are probably checking things on their phones. So we made that work too. Employees get a clean mobile experience they can install to their home screen, with everything they actually need on the go.

  • Install to home screen as a progressive web app (PWA)
  • Card-based mobile dashboard with tasks, polls, and upcoming events
  • Resolve tasks and respond to polls right from the home screen
  • Bottom tab navigation designed for one-handed use
  • Full desktop experience stays untouched for managers and supervisors

What mizuiro is not

mizuiro is a people management tool for small and medium-sized teams. It is deliberately focused. Here is what it does not do, so you can make sure it is the right fit.

Payroll

mizuiro does not process payroll, calculate deductions, or integrate with payroll providers. Use a dedicated payroll platform for that.

Time & attendance

mizuiro tracks daily presence and status - not clock-in/clock-out times, shift scheduling, or overtime calculations.

Learning management (LMS)

mizuiro records that training happened, who still needs it, and when a certification expires. It does not host course content or deliver eLearning.

HRIS / benefits platform

mizuiro is not a full HR information system. It does not do org charts, benefits administration, or payroll-linked employee data. Onboarding and offboarding checklists are lists to tick, not automation.

File storage

mizuiro stores your HR data - records, notes, and responses. It is not a document management system and does not store uploaded files.

Scheduling

mizuiro does not manage shift scheduling, rotas, or bookings. Approved time off shows on the team calendar, but mizuiro will not build your schedule.

Ready to bring it all together?

mizuiro is designed for teams that want to be more intentional about how they manage their people. Start for free, no credit card required.

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